Information och Processer
Google Workspace
Description of Google Workspace
Sunet uses Google Workspace as a collaboration tool with external organizations both nationally and internationally.
Processing of personal data
Transfer of personal data
When logging in, personal information is transferred from the identity provider you have logged in with to Google Workspace to give you as a user access to login-protected information. At time of login, a number of personal data is requested to identify you as a user and give you access to service.
When logging in, the following personal data are requested from the identity provider you use:
| Personal data | Purpose | Technical representation |
|---|---|---|
| Unique identifier | Identify you as a user of the service so that you have access according to the rights you have been granted. | NameID emailAddress |
In addition to direct personal data, indirect personal data are also transferred, such as which organisation the user belongs to and which identity provider that has been used when logging in. This information is not used by the Google Workspace more than for technical logs.
Other processing of personal data within the service
Google Workspace saves technical logs for troubleshooting and security related incidents. These technical logs contain information about all logins made incl. transferred personal data.
Google Workspace saves who has created, updated and deleted documents.
Transfer of personal data to third parties
"When collaborating with third parties, name and email address are transferred to facilitate the collaboration.
Lawful basis
Personal data is handled based on the lawful basis of public interest. The personal data must be transferred to give users access to login-protected information needed for their work at Sunet.
Right of access, right of rectification and right of erasure of personal data
Personal data saved in Google Workspace is rectified by contacting SUNET NOC.
To delete your personal information in Google Workspace, contact SUNET NOC.
For access your personal data, contact the Personal data controller.
Purging of personal data
Personal data is manually purged when it is no longer used by Google Workspace.
Personal data controller
Personal data controller for the processing of personal data is The Swedish Research Council, Sweden. If you have questions about how personal data are processed within the service, please contact SUNET NOC.
Contact information for The Swedish Research Council's data protection officer can be found at https://www.vr.se/behandling-av-personuppgifter.html.